How Whitecoat Works A Day in the Life Known Learner to Known Hire Universities Hospitals Associations Pricing Contact Book a demo
How Whitecoat works

One platform. Both sides of clinical education.

Academic programs and hospital employers work in the same system. Placements get filled, competence gets measured, onboarding stops repeating itself, and the learner you trained becomes the hire you trust.

One login, one tool. No add-on feature pricing.
Academic side
Programs and cohortsCurriculum, requirements, competencies
LearnersRotations, evidence, readiness
FacultyOversight and remediation
Whitecoat Shared record
Employer side
Clinical sitesCapacity, seats, preceptors
ComplianceRequirements verified once
Talent teamsRecruit known learners

Placements · Competency · Onboarding and compliance · Recruitment · Workforce development

The lifecycle, end to end

Six steps, one continuous record.

Nothing gets re-entered, re-collected, or re-verified. Every step builds on the evidence captured in the one before it.

STEP 01

Connect partners

Programs and clinical sites establish affiliations in-platform. Sites publish the capacity they choose to share, with whom, and when.

UniversityHospital
STEP 02

Request and fill placements

Programs request the rotations they need. Sites see every incoming request in one queue and confirm seats, dates, and preceptors.

UniversityHospital
STEP 03

Automate onboarding and compliance

Requirements are set at the org, rotation or site level, then sent automatically to partners for completion. Immunizations, backgrounds, screens, training.

HospitalLearner
STEP 04

Capture evidence in the moment

Learners request feedback with a QR code. Preceptors respond from their phone in seconds. No account, no login, no paper.

LearnerPreceptor
STEP 05

Measure competence

Frequent observations roll into entrustment and competency progression, so readiness decisions are backed by real evidence.

UniversityAssociation
STEP 06

Hire and upskill

Employers recruit on-platform from learners whose performance they have already observed, then carry the same record into employee onboarding.

HospitalLearner
Steps 04 and 05 in practice

The learner drives it. You get the data.

Everything a learner needs lives on their phone: assessments to request, requirements to finish, hours to log. Every action they take becomes evidence in your reporting.

  • One-tap feedback requestsA QR code is the entire workflow. Preceptors never log in.
  • Requirements in plain viewLearners always know what is outstanding before day one on site.
  • Measured against your frameworkSkills, competencies, and entrustment configured to your program, not ours.
9:41
Whitecoat student mobile dashboard showing assessments, requirements progress and pending assignments
Steps 01 and 02 in practice

Every request from every partner, in one queue.

Sites see rotation type, seats, dates, requesting program, and status at a glance, and control exactly who can see their capacity.

Whitecoat placement requests view showing incoming rotation requests by type, seats, dates, requesting university, request type and status
Products and services

Stop paying for multiple systems.

One login, one tool, for every aspect of your program.

Rotation Management

360° clinical rotation management across every site.

Clinical Placements

Real-time visibility into placement availability, plus direct requests to your partners.

Competency Tracking

Fully customizable real-time competency assessment tools.

Curriculum Mapping

From enrollment to graduation, mapped to your framework.

Onboarding

Backgrounds, document storage, and collaboration.

Learning Management

Integrated LMS and simulated learning.

Talent

Job placement, workforce readiness, and recruitment.

Reporting and Insights

Dashboards, exports, and Grace, our chat interface for your data.

Chat with your data using “Grace” our secure AI

Six steps of evidence. One place to ask about it.

Sure, we have dashboards and downloadable reports. But wouldn't it be nice to simply ask your data for the insight you need?

  • Identify at-risk learnersBefore they fall behind.
  • The answers you need, fastSurface hard-to-find evidence on demand.
  • Spot underperforming sitesUncover insight on rotation locations and instructor performance through learner experiences.
You
Which learners are at risk this term?
3 learners show declining entrustment scores over the last 4 observations.
3At-risk learners
4.6kObservations
92%On track
Ask about your program…
Streamlined transition support

The part everyone dreads, handled.

Our team does the heavy lifting. You go live on a system that already looks like your program, configured with your sites, your cohorts, and your forms.

  • Easy-to-follow transition process with a dedicated team
  • We take your information and build your ecosystem for you
  • Clinical site, instructor, and preceptor migration
  • Program, cohort, and learner profile creation
  • At-the-elbow support building your assessments, surveys, forms, and reporting
Let's chat
Whitecoat reporting dashboard showing encounter charts and learner progression analytics
Let's talk

See it on your own program.

Request a demo or ask a general question. A person on our team will get back to you quickly, not a queue.